Tovuti's new Form Builder keeps training requests, certifications, and approvals all in one place – right inside your LMS. Streamline processes, eliminate paperwork, and transform how your organization handles workflows.
Ever been stuck in approval purgatory? You know what I'm talking about — that limbo where your training request disappeared into the void of someone's inbox, or the certification sign-off that's been "in progress" for what feels like centuries.
Traditional form processes are the definition of workplace friction. They're disconnected from your learning ecosystem, scattered across different platforms, and about as trackable as a paper airplane in a windstorm.
That's why we built something better.
With our new Forms, you can create, submit, and track approvals right inside your LMS — where all your learning happens anyway. No more platform-hopping or lost paperwork. Just streamlined workflows that actually, you know, flow.
In this guide, we’ll cover:
- What Is Tovuti’s Form Builder?
- How It Works
- Benefits for Your Organization
- 10 Ways to Use Tovuti’s Form Builder
- Getting Started with Tovuti’s Form Builder
- Ready to Transform Your Approval Processes?
What Is Tovuti's Form Builder?
Tovuti’s Form Builder lets you create custom forms and approval workflows entirely within your learning management system.
Think about it: your training programs already live in your LMS. Your learner data is there. Your course materials and certifications are there. So why should your forms and approvals be scattered across email chains, third-party apps, and (heaven forbid) actual paper?
Form Builder integrates seamlessly with your Tovuti environment. That means you can create forms that pull from existing user data without jumping between platforms or rebuilding your approval architecture from scratch.
For L&D managers tired of being seen as just a cost center, this is your chance to demonstrate real organizational efficiency.
How It Works
Here's the straightforward process of how it works in Tovuti:
First, you build your form using our intuitive drag-and-drop editor. Add text fields, dropdowns, checkboxes, date selectors, videos — whatever your approval process needs. You can even populate fields with data from Tovuti like their name, email, job title, etc.
Form items to select from in the Form Builder.
Next, you set up your approval workflow (if needed). Maybe it's a simple one-person sign-off, or perhaps you need a multi-stage approval with different stakeholders at each level. Form Builder handle both with ease.
Customize approval workflows for specific people and user groups.
Once deployed, employees can access and submit forms directly through their Tovuti dashboard. As forms move through the approval process, both submitters and approvers receive real-time notifications. No more wondering where things stand or who's holding up the process.
The Learners view of forms in Progress and Approved.
The entire journey happens within Tovuti, maintaining a clear audit trail that shows who submitted what, when, and who approved each step along the way.
Benefits for Your Organization
Imagine explaining to your leadership team that you've found a way to not just improve training but also streamline operations across the organization. Form Builder helps you position L&D as a solution to broader business challenges. Here's how:
Everything in one place. No more toggling between your LMS, email, document storage, and whatever form tool you've been using. When approvals are connected to your learning environment, you create a single source of truth for all training-related activities.
Ditch the paper chase. According to a report by IDC, employees spend an average of 4.5 hours per week searching for documents. With centralized digital forms, that time gets redirected to actual productive work.
Real accountability. With clear tracking of who's responsible for which approvals, bottlenecks become immediately obvious. No more mystery about where the process stalled out.
Better compliance, less headache. For regulated industries, maintaining proper documentation of approvals isn't just good practice — it's often legally required. Form Builder creates audit-ready records of every submission and approval.
Data you can actually use. Because form submissions are integrated with your LMS, you can analyze patterns in requests, approvals, and rejections. This gives you insights to improve both your training programs and your operational processes.
10 Ways to Use Tovuti's Form Builder
The beauty of Form Builder is its flexibility. Here are ten ways L&D teams are already putting it to work:
1. Performance Management Documentation
Annual reviews shouldn't feel like annual root canals. Create performance review forms that managers and employees can both access, with sections for self-assessment, manager feedback, and development plans.
Once approved, these can automatically link to personalized learning paths in your LMS.
2. Training Requests
"I need to attend this conference" or "Our team needs training on the new software" — these requests used to live in random emails.
Now, employees can submit standardized training requests that include all the necessary details: costs, dates, business justification, and how it aligns with development goals.
When approvers have complete information from the start, decisions happen faster.
3. Certification Sign-offs
For compliance-heavy industries, managing certification requirements is a major headache. Form Builder lets employees submit completion evidence that gets routed to the proper regulatory officer for approval, maintaining an unbroken chain of documentation.
4. Instructor Vetting
If you work with external trainers or subject matter experts, you know the approval process can be cumbersome. Create forms for potential instructors that collect their credentials, sample materials, and availability, then route these through your approval hierarchy.
5. Budget Requests
L&D budgets are always under scrutiny. Create budget request forms that require proper justification, expected outcomes, and ROI calculations. When the finance team sees well-structured requests that tie expenditures to business goals, approval rates tend to improve.
6. Onboarding Workflow Management
New employee onboarding involves countless signatures and acknowledgments. Form Builder can create a sequence of forms for each stage of onboarding, ensuring nothing falls through the cracks and giving new hires a smooth introduction to your organization.
7. Policy Acknowledgments
When policies change, getting everyone to acknowledge them is like herding cats. Create policy acknowledgment forms that employees can access directly from their learning dashboard.
8. External Training Approvals
Let's face it — sometimes the training your team needs isn't in your LMS catalog. For external workshops or conferences, create approval forms that capture all the details managers need: costs, travel requirements, time away from work, and how the training connects to business objectives.
9. Career Development Applications
When employees want to join leadership development programs or specialized training tracks, structured applications help you evaluate candidates consistently.
Form Builder lets you create multi-stage applications with manager endorsements built right in.
10. Project-based Learning proposals
For organizations embracing experiential learning, Form Builder makes it easy for teams to propose learning projects, get necessary approvals, and document outcomes — all within the same system that will eventually house their learning reflections.
Getting Started with Tovuti's Form Builder
Ready to simplify your approval chaos?
To access it, simply log into your admin dashboard and click “Content Creation” in the side navigation then click "Forms". From there, you can:
- Create your first form in Tovuti just like you would in any other modern form builder
- Design your approval workflow with as many steps as needed
- Test the submission and approval process
- Deploy to your selected user groups
Ready to Transform Your Approval Processes?
Here's the thing about organizational efficiency — it's not just about saving time (though that's nice too). It's about removing the friction that frustrates your team and prevents great work from happening.
When employees can easily request the training they need, when managers can quickly approve those requests, and when you can track everything without switching between six different systems — that's when L&D truly becomes a driver of organizational success rather than just another administrative function.
Form Builder is more than just a convenient feature. It's our statement that learning and development deserves to be integrated into the fabric of your organization's operations, not siloed away in its own disconnected system.
Try Tovuti’s Form Builder and see how the right tools can transform not just how you manage approvals, but how your entire organization views Learning and Development.
